SEEN on Campus is organised and run by unpaid volunteers. Whilst every effort is made to provide accurate information and respond to issues or queries promptly, this is not always possible. 

Prospective members will be vetted by members of the Steering Committee or nominated others. Prospective members must read and agree to these rules before attending the online vetting meeting. On becoming a member, these rules must be followed at all times, in accordance with the SEEN on Campus Constitution. 

Please note, there may seem to be a lot of rules, but they are not exhaustive! They aim to outline the expectations necessary to ensure our network is a welcoming and supportive environment to work with others who share our aims and principles. 

1. Membership is open to employees from Universities and Higher Education organisations in the UK who share our aims and guiding principles. Membership eligibility and continued membership is at the discretion of the Steering Committee.

2. Membership is available to individuals only. No third-party groups will be admitted. It is only for employees so no students will be admitted unless they are also a member of staff at a University. 

3. Prospective members will need to provide a current University email address in order to become a member, however any further correspondence can be sent to a personal email address if preferred. 

4. SEEN on Campus takes its reputation seriously. Those who are anti- gay, lesbian, bisexual or trans will not be admitted to the network. During the vetting process, commitment to the rights of girls, women and people of same biological sex attraction and those covered by the protected characteristic of ‘gender reassignment’ will need to be established. 

5. Prospective members will be vetted by at least two Steering Committee members. This will include an online meeting and requesting details to confirm identity, including social media activity. This information will not be used or stored in any further capacity.  

6. Members must never share details about any other members. Breach of this condition may result in your membership being rescinded.

7. Members should never assume that other members are willing for it to be known publicly that they are a member of SEEN on Campus.

8. All members are requested to ensure the highest levels of security on personal accounts and devices. Two factor authentication is recommended.

9. In the event of suspicious activity or possible security breach within the network, concerns or suspicions should be reported to the Steering Group immediately.

10. Only Steering Committee members are permitted to add new members to the network. If a member leaves, only the Steering Committee may re-add them. 

11. Information discussed within the network is strictly private and confidential. Nothing may be shared verbally with non-members or on any social media platforms. No screenshots please. (Any exceptions must be made clear and explicitly agreed e.g. the sharing of an article or call to action). 

12. Members must not engage in aggressive or bullying behaviour and should always behave professionally. The right of members to express their views should be respected, as should the right of other members to refute those views. Members should act in accordance with their Institution’s code of conduct or equivalent policy. Anti-trans rhetoric will not be tolerated.

13. There will be matters that members of the network disagree on. If mutual respect fails and there is a dispute between members, other members are requested to encourage tolerance of different viewpoints and to not take sides. All members are entitled to their own views.

14. Members are expected to resolve personal differences in private. Public arguments or insults (e.g. on social media) are not acceptable under any circumstances.

15. If any member behaves in a manner deemed to bring SEEN on Campus into disrepute, this will result in the member being asked to leave the network.

16. In the event of unresolved conflict, the Steering Committee will make a decision about how to resolve the situation.

17. The Steering Committee reserves the right to remove members from the network. This includes inactive members.

18. Apart from the removal (by mutual agreement with the member) of inactive members, the Steering Committee will meet to agree on next steps where the removal of a member appears to be necessary due to conduct or other adverse activities. The process will seek to avoid complaints and conflicts.
19. SEEN on Campus Steering Committee reserves the right to amend these guidelines as necessary.  A review of these guidelines will be completed every six months.